Tag Archives: Time Management

How to Get Better at Time Management?

The greatest time stealer between the phone, the visitor, the prolonged break, the e-mail and the chit-chat is the never ending “do you have a minute?” approach. Whenever possible say no. Allow a time each day that is dedicated to projected time lost. Find out why you are wasting time and have a realistic plan not to fall into the same pattern. When they start on a work, they rarely stop until it is finished, doing the most difficult things first thing in the morning.

Phone calls and mails are done in one lump of time. Breaks and easier jobs are usually done on times that they know they are least effective. The main idea is to plan time spent for each job section and protect the plan. The changes in real time management is fast as the application of real time statistics and information on international commerce that needs to be processed for more accurate decisions are constantly shifting.

What are the Benefits of Time Management? Aside from the fulfillment that one derives out of being more efficient and productive the effective practice of time management allows the following benefits: A sense of achievement in the workplace, man’s worth to the company is measured against the amount of output that is contributed and the influence that it creates. Let us say here (just for illustration) that lecture time is 25 hours. What remains is about 60 hours. Here’s the sweet part. Once you take away the time to review and do the assignments in each lesson, becomes your free time. If you use your time well during class, you would not be reviewing as much and those are hours added to your personal time.

Time Management Lessons

It is often ironic that individuals who focus on the end results and not in being busy ends up in doing much and still have time enough for themselves. Today, time management courses have been developed that encompasses practically all the hours in our daily affairs. All time management courses differ on the titles and settings but are basically designed the same.

Time management courses are meant to keep us functioning effectively and cope with the expectations of the present and our expectations of ourselves. It analyses your to do list and offers prioritization of work that keeps the user constantly on track of tasks at hand and those that needs doing next. Time management software provides easy networking without the need for servers and allows the user to share data with those that are on the same network. – At the end of the day, have a to do list for the following morning and stick to it. – Use time management tolls. Different softwars are available on the net.

Attend time management programs. If your company does not sponsor these, spend a little, you will gain more. It is a misnomer to say that there is not enough time.

Most businessmen will tell you that no matter how well or bad the plan was in starting out, there usually is an initial success followed immediately by problems. This is what they call the beginners luck. When the problems begin to seem to be overwhelming, that is the point where most quit. This is also similar to time management that is at work.

Time Management Techniques for Better Time Utilization Since time is the only real resource that one has, it has often been said that people who have managed this resource are also usually good at managing other things. The time management techniques that they have applied to themselves are also the parameters that they apply in other modes of their behavior.

Daily Time Management

Time is our greatest resource. Nobody can stop or stock time. Everyone will have the same 24 hours per day. What we do with this time decides where we go in life. We never seem to have enough of it and it seems to pass so quickly. What we can do is make the most of the time we have. Here are 7 simple steps to get the most out of each day.

1. Plan your day the night before – At the end of each day write out all the things you need to do the following day to achieve your goals. Pull together all the information you’ll need, phone numbers and relevant paperwork.

2. Prioritise the list – Number each item and do the nasty jobs first. There’s always the temptation to do the easy jobs first. However, think how the thought of doing the nasty jobs hangs over you as you do the easy stuff. Think how good you’ll feel when the nasties are out of the way and how motivated you’ll feel. Continue reading

Leadership Exposed – Things You Thought You Knew About Leadership

The literature written on leadership is absolutely phenomenal. The guide lines, tips, styles and profiles of exceptional leaders during the course of history are everywhere… and worth reading! As we read and research, we learn to recognize specific leadership ideas and qualities we previously failed to see before. Following is a list of things we thought we knew and understood about leadership.

1) Leaders come in different styles.

History points us toward Albert Einstein, well known for his Theoretical Physics; Leonardo da Vinci, for his Art. These are leaders we use as mentors for their wisdom and experience or by their virtue and expertise, as well as what they contributed to society. Elders of a tribe or grandparents could be included in this category of informal leadership. Then you come up against the ‘formal’ leaders or those appointed or elected to the position of leadership. Senators, congressmen, presidents or judges fall into this category; those who are elected to the position of eldership within a government or club.

Literature written by Lewis outlines the three basic styles of leadership which are authoritative, participative and delegative.

Then there is literature written by Likerts which outlines the four styles: authority that is exploited, authority that is charitable, deliberative and participative.

Also, included in the list of literature written by Goleman, who researches six styles of leadership; visionary, instructive, networking, democratic, commanding and pace making.

2) Leadership is a process of ‘coming into’.

Some people seem to be born with leadership qualities, while others learn the art of leadership. However you come into these qualities, you need to develop and sharpen these leadership abilities. You can obtain knowledge by attending seminars, workshops and conferences on leadership. Another way to increase your abilities is to interact with people who already project and practice these leadership qualities.

Expanding your knowledge and exposure will enable you to obtain and exercise leadership attitudes, insights, and integrate the cycle of learning. Being a leader is a full time, lifelong learning process; not something you accomplish over night. A good leader puts his or her knowledge, skills and attitudes to the test daily; plus, sets a goal to have a new experience each day.

3) Leadership begins with YOU.

First, applying the knowledge you accumulated to your own life is the best way to develop leadership abilities. Leaders enjoy the limelight. Remember, your actions affect your credibility; as in ‘action speaks louder then words’. How you interact with family, friends, co-workers or the public; connect with your actions and development you as a leader. Time management in both your personal and professional responsibilities will affect your leadership qualities, too.

Repetition develops habits; habits form character. ‘7 Habits of Highly Effective People’ by Steven Covey, a must read for insight on achieving personal leadership.

4) Leadership is shared.

Leadership is designed to be a shared responsibility between members of a group or team. Each individual must fulfill his or her responsibilities. Elected or ‘formal’ leadership positions are merely additional responsibilities from their usual team or group responsibilities. Being and effective leader means sharing the work. Putting a group of individuals together, forming members and leaders to work toward one mutual goal; is the formation of a great team. While learning to work together; there must be trust within the full group to be effective. Through actions the foundation of mutual respect and trust are built, which in turn builds confidence.

This was one of the strongest abilities of Ronald Regan when he was president. He had a tremendous ability to delegate tasks throughout his staff because he felt he had put the right people in the right positions. Which created trust between him and staff, but more importantly… throughout the staff. Creating a collaborative effort between everyone and leaders in the process.

5) Leadership styles connected to situations.

Where dictatorship works in Singapore; it does not work in the United States of America. Leadership styles used in ‘formal’ leadership depends greatly on culture, beliefs, values and the form of government in that nation. There are no restrictions on the number of leadership styles used for any given situation. Most of the time, a combination of styles are used as the situation dictates.

In instances of war and calamity, decision-making is a matter of life and death; a nation’s leader cannot afford to consult with all departments to arrive at crucial decisions. Leadership is different in times of peace and order, each sector and branch of government can freely work together and positively affect each other while working toward the mutual goal set before them.

Another situation would be leadership within an organization. When there is a high motivation and competent level; a combination of delegative and participative styles of leadership is in order. However, if the competence and commitment is low, a combination of high coaching, supporting and directing style of leadership is required.

The ideas we may already know or concepts we take for granted are actually the most useful insights we can have on leadership. How we apply these insights to our life is the difference between a good leader or a great leader. Either way, there is a leader within all of us. It’s just whether or not you choose to accept it.
Please share any of your ideas about this post below, or any thoughts you had while reading it below. I do appreciate you coming by and look forward to hearing from you!

To your continued success!

Mike Clark

 

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